The Family Educational Rights and Privacy Act (FERPA)
FERPA is a federal regulation enacted in 1974 that has since had many amendments. Responsibility for oversight of FERPA compliance rests with the Department of Education’s Family Policy Compliance Office. For complete information on FERPA, see their web site at
FERPA affords students certain rights with respect to their education records. They are:
Summary of Student Rights under FERPA
1. Inspect and review the student’s educational records;
2. Request the amendment of the student’s education records to ensure that they are not inaccurate, misleading, or otherwise in violation of the student’s privacy or other rights;
3. Consent to disclosures of personally identifiable information contained in the student’s educational records, except to the extent that FERPA and the regulations under it authorize disclosure without consent;
4. File with the U.S. Department of Education a complaint under 34 CFR Sec. 99.63 concerning alleged failures by the institution to comply with the requirements of FERPA
More Detailed Explanation of Rights under FERPA
(1) The right to inspect and review the student’s education records.
The right to inspect and review the student’s education records within 45 days of the day the University receives a request for access. Students should submit to the Office of the Registrar, the college dean, head of the academic department, or other appropriate official, written requests that identify the record(s) they wish to inspect. The University official will arrange for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the University official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.
(2) The right to request the amendment of the student’s education records to ensure that they are not inaccurate, misleading or otherwise in violation of the student’s privacy or other rights.
Students may ask the university to amend a record that they believe is inaccurate or misleading. They should write the university official responsible for the record, clearly identify the part of the record they want changed, and specify why it is
inaccurate or misleading.
If the university decides not to amend the record as requested by the student, the university will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
(3) Consent to disclosures of personally identifiable information contained in the student’s educational records, except to the extent that FERPA and the regulations under it authorize disclosure without consent.
One exception, which permits disclosure without consent, is disclosure to school officials with legitimate educational interests. A school official is a person employed by the University in an administrative, supervisory, academic, research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the University has contracted (such as an attorney, auditor, or collection agent); a person serving on the Board of Regents; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks.
A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility. Another exception where records may be released without student consent is to parents or legal guardians upon submission of evidence that the parents or legal guardians declared the student as a dependent on their most recent income tax form. For more information on other exceptions, contact the Registrar’s Office.
(4) The right to file with the U.S. Department of Education a complaint under 34 CFR Sec. 99.63 concerning alleged failures by the institution to comply with the requirements of FERPA.
The name and address of the office that administers FERPA is:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, S.W.
Washington, D.C. 20202-5920
· Definition of Directory Information
The following is considered "Directory Information" at the University and will be made available to the general public unless the student notifies the Office of the Registrar in person or in writing before the last day to add classes:
Ø Student’s name
Ø telephone number
Ø e-mail address
Ø mailing address
Ø date and place of birth
Ø major field of study
Ø participation in officially recognized activities and sports
Ø dates of enrollment
Ø honors and awards
Ø degrees completed
Ø dates of degrees conferred
Ø institutions attended prior to admission to UOG
Ø class level
Ø full-time/part-time status
· Definition of education records
Education records are those records directly related to a student maintained by the university or by a party acting for the university
· Release of education records
Except as provided in FERPA or other applicable law, the University will not disclose personally identifiable information from a student's education records unless the student provides a written release containing:
1. What information is to be released
2. To whom the information is to be released
3. The purpose for which it is to be released
4. The student’s signature and the date signed
· Directory information restriction
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· Posting of grades
Faculty and staff are responsible for protecting the identity of students and keeping student grades confidential.
Grades or evaluations may not be publicly disclosed.
· Student identification number
The UOG ID number is a six-digit number, randomly generated and assigned at the time of first admission. ID numbers will not be released except to the student who comes in person to the Admissions and Records Office with photo identification, or in response to a written request for release from the student containing the four elements listed previously under Release of education records.
· Notification of student’s rights under FERPA
UOG is required to annually notify students of the rights afforded to them under the Family Educational Rights and Privacy Act (FERPA). UOG is providing this notification to you to comply with the notification requirements under this Act.