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Office of Research & Sponsored Programs
Research and Sponsored Programs
MISSION
Ina, Deskubre, Setbe - To Enlighten, To Discover, To Serve
The University of Guam empowers the region by uniting island wisdom with universal sources of enlightenment to support execeptional education, discovery, and service that respects and benefits local and global communities.
VISION
Transforming communities through excellence in research.
OUR SHARED VALUE
We value innovative scholarly research that is ethical and inclusive and that is cuturally engaged.
STRATEGIC INTIATIVES
To operationalize the UOG Research Community's Vision and Mission Statements, the following Strategic Initiatives provide the framework for deliberate, timed, and impactful action.
- Place-based Research with Local, Regional, and Global Relevance
- Talent Acquisition, Development, and Support
- Infrastructure and Financial Support
- Operational Excellence (ORSP's Office)
- A Great Place to Work (ORSP's Office)
ORSP STRATEGIC PLAN 2023-2028
ORSP Strategic Plan 2023-2028_FINAL pdf.
You have a research idea or need grants assistance, please contact us:
Monday to Friday, 8:00AM to 5:00PM.
Dr. Pamela Peralta
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Available for Assistance in Pre-award and Grant Announcement services. |
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Tracy I.G. Williams |
Available to assist in Conflict of Interest (COI) and Grant Awards services. |
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Gigi R. Snively |
Available for Human Ethics (IRB) and CESU support. |
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Danielle Batac |
Available for CESU support. |
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Jed Henson |
Available to assist in UOG Cayuse account access needs. |
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Karlyn Borja |
Available to assist in grants administration and research services |
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Research Corporation of the University of Guam (RCUOG) |
Available for Post Award services. |
Updated 8/31/2023
Cayuse Sponsored Projects functions as the central hub in which UOG researchers and
research administrators gain full transparency into the entire sponsored research
lifecycle. From pre-award to post-award, Cayuse Sponsored Projects lets the Principal
Investigator (PI) prepare proposals and awards, track projects, route for internal
approvals, and manage each step of the sponsored project lifecycle. Most faculty members
will work with a sponsored programs specialist who will assist with the Cayuse proposal
record. Members of the research team (e.g., PIs and Co-PIs) will have access to the
Cayuse proposal record and will certify routing documents before the proposal is submitted
to the sponsor. All UOG personnel will have access to Cayuse Sponsored Projects and
will be required to use the platform to complete proposal forms and route them for
certification and review/approval. Because Cayuse Sponsored Projects serves as the main source for UOG proposal and award data, it is imperative that all extramural grants, contracts, and cooperative agreements are routed through the Office of Research and Sponsored Projects (ORSP) to ensure the proposal submissions and awards are compliant with all related policies and that the researchers involved receive credit for their efforts and successes. |
Cayuse Research Management Video Tutorials
How-To Video
For PIs and CoPIs
Sponsored Projects Tutorials:
- How to Develop and Submit Proposals in Sponsored Projects (6:39)
- How to Complete the Proposal Form in Sponsored Projects (4:42)
- How to Complete Sponsored Projects Post Awards (5:14)
Fund Manager Tutorials:
Human Ethics (IRB) Tutorials:
- How to Complete Human Ethics Initial Submissions (2:44)
- How to Complete Human Ethics Modification Submissions (1:34)
- How to Complete Human Ethics Renewal Submissions (1:20)
- How to Complete Human Ethics Closure Submissions (1:09)
- How to Complete Human Ethics Incident Submissions (1:17)
Conflict of Interest Tutorials:
If you need access to the UOG Cayuse Grant Management System, please complete e-Form
below:
New Cayuse Account Request Form
Frequently asked Questions - @ General
How do I reset my Cayuse account password?
You can refer here for detailed instructions:
Please email orsp@triton.uog.edu if your still having issues accessing Cayuse.
When is a proposal required to be routed through the Vice Provost for review and approval?
UOG Research Manual_Updated February 2, 2022.
What are the minimum proposal documents for routing?
The following attachments are REQUIRED for each proposal routed:
- Final Budget in Excel
- Final Budget Justification
- Statement of Work (SOW) or Project Narrative - May be in draft form for Proposal routing and must be in final form at time of Award routing
- Notice of Funding Opportunity (NOFO) or Project Announcement
What is a typical proposal timeline?
Frequently asked Questions - @ Cayuse
What is Cayuse Sponsored Projects?
Cayuse Sponsored Projects is a software tool UOG has adopted for internally routing
proposals, contracts, and other types of agreements, as well as sponsored programs
reporting.
Cayuse Sponsored Projects bridges the gap between outdated manual processes and current
state of the art systems for proposal routing and approval. The University’s Adobe
sign and email routing/approval process is now replaced by a data gathering electronic
“Proposal Form” with autofill functionality.
Cayuse Sponsored Projects is one component of the Cayuse Research Suite, a set of
integrated, web-based software modules that deliver flexibility and control in research
administration. Cayuse Research Suite consists of several modules: Cayuse Sponsored
Projects, Proposals S2S, Fund Manager, Project Effort, and Human Ethics/IRB.
Cayuse Sponsored Projects is used for internally routing proposal submissions to department,
college, and university administrators for review/approval, as well as monitoring
and tracking award activity throughout the project’s lifecycle.
Proposals S2S can be used to submit proposals to federal granting agencies.
Fund Manager tracks research spending in a granular way to overspending and underspending,
and it creates accurate spending forecasts for every research project.
Project Effort integrates with UOG's business (e.g., payroll and HR) to view time
and effort records and status by employee or project. It also allows the PI to digitally
sign time and effort certification statements.
Do we have to use Cayuse to route proposals?
Yes, as of April 2022, the Office of Research and Sponsored Programs administration no longer accepts pdf copies (nor paper copies) of the routing form and is requiring that all proposals/awards are routed through Cayuse.
Why Cayuse Sponsored Projects?
The UOG process for internally routing proposals, contracts, and other agreements is replaced and has been modernized by Cayuse Sponsored Projects. Modernization aspects include:
- Central Dashboard: A landing page/dashboard for easy access to all systems supporting research and sponsored programs.
- Cloud-Based Platform: SAAS (Software as a Service) system that is delivered, maintained, backed up, secured, and upgraded by Cayuse with consideration of cloud storage for all associated documents and records.
- Modern Look and Feel: Modern user experience and efficient workflows for processing
and tracking projects, proposals, awards, sub-awards, and agreements for sponsored
programs.
For Principal Investigators, Cayuse Sponsored Projects is your sponsored project life
cycle management system in a flexible, user-friendly web application designed to reduce
complexity, improve collaboration, and provide transparency from proposal development
to award close-out. At its core, Cayuse Sponsored Projects is the central repository
that allows management and visibility in each phase of the project’s life cycle.
Over time, PIs, department chairs, deans, etc. with access will have instant and full
real-time visibility into their respective individual and unit proposal and award
activity! The Vice Provost's reporting to the UOG leadership and community will be
significantly enhanced with Cayuse Sponsored Projects, with greater depth and efficiency.
The Office of Research and Sponsored Programs administration unit will be able to
track and report on many aspects of a specific principal investigator’s, department’s
and/or college’s proposals and awards (e.g., key personnel, scientific discipline,
and compliance considerations).
We hope you enjoy using Cayuse Sponsored Projects. If you have any questions, please
contact Office of Research and Sponsored Programs at orsp@triton.uog.edu or 671-735-2989.
Cayuse Sponsored Projects: How Do I Start?
I need to internally route a proposal/contract/agreement. How do I start?
Reminder: Only university Authorized Organizational Representatives (AOR) may submit a proposal
to a sponsor. (Faculty members do not submit directly to the sponsor.) Each academic
college has a College Research Office (or Sponsored Programs Office) with professional
staff who have the responsibility and authority to conduct pre-award and/or post-award
activities for sponsored work. Your college’s Sponsored Programs Staff will prepare
and route your proposal/contract/agreement package for necessary review/signatures
with your college/unit and university. Please contact Office of Research and Sponsored
Programs at orsp@triton.uog.edu or 671-735-2989.
Your college’s/unit’s Sponsored Programs Staff will assist by creating a proposal
record in Cayuse Sponsored Projects. When the proposal package is ready for internal
routing, you will use your username and password to log into Cayuse Sponsored Projects
to review and certify the proposal information. Cayuse Sponsored Projects can be found
at uog.app.cayuse.com
Cayuse Sponsored Projects: How Do I Log in – and Technical Specifications
Tips:
- Use Mozilla Firefox for best results.
- Login at: uog.app.cayuse.com with your username and password.
- Select Cayuse Sponsored Projects.
- Email orsp@triton.uog.edu if you are not able to login.
Browsers:
- Cayuse Sponsored Projects runs entirely in a web browser. Upon navigating to Cayuse Sponsored Projects for the first time, your browser may present a security warning prompting you to accept a certificate. This is safe. Cayuse purchases and maintains electronic certificates that are approved for Internet commerce and are compliant with Internet security standards. Accept the certificate permanently, and you will proceed to the login screen.
- What browsers can I use to access the system?
- Cayuse works best with Firefox or Chrome. Although the vendor tells us that the system provisionally supports recent versions of Chrome and Safari, many users report being unable to upload attachments in these browsers.
- I am using a supported browser, but I am still having problems. What do I do?
- Ensure that JavaScript and Cookies are enabled in your browser. Also ensure that pop-ups are allowed.
- View the following for assistance: https://support.cayuse.com/hc/en-us/articles/115013601787-Browser-Support-for-the-Research-Suite
Apple Devices:
- Does the system support Macintosh, iPads, iPhones, and other mobile devices?
- You can use Cayuse on your Macintosh computer. Firefox is the recommended browser.
Mobile Devices:
- Can I use my smartphone?
- Mobile devices can be used to view, certify, and approval proposals/awards; however, it can be a bit challenging to navigate through the sections on a smartphone.
Recovering Your User ID or Password:
- If you are having trouble with your user ID or password, You can reset your password using instructions here: Cayuse_Account_ResetPass.pdf. Please contact us if you need further assistance at orsp@triton.uog.edu
What is Certification?
By certifying a proposal in Cayuse Sponsored Projects, the PI and other named members of the research team are affirming that they understand the responsibilities and requirements associated with proposal administration. Because PI and Co-PI certification is a vital piece of the proposal process, we are unable to assign a proposal for review until the PI/Co-PI certification has been provided.
Which Investigator Roles Must Certify a Proposal in Cayuse Sponsored Projects?
- In Cayuse Sponsored Projects, the Lead PI and other Co-PIs must certify the proposal. Without certification, the UOG Office of Research and Sponsored Programs will not review/approve your proposal (i.e., your proposal will not be approved for submission to the sponsor).
Is Certifying a Proposal a Parallel Process for PIs and Co-PIs? Or is it Sequential?
- It is simultaneous. When a proposal is submitted for routing, a certification request is sent to all named members of the research team (i.e., PI and Co-PIs).
As a PI or Co-PI, how do I certify my proposal?
- From the Dashboard where “My Tasks” are listed, select the applicable Proposal number.
- The “Proposal Form” tab will open. Review the content in all proposal sections for accuracy.
- Select “Certify Proposal”.
Why is my name showing my legal name, rather than my preferred name?
- Cayuse SP automatically creates and updates user profiles throughout the entire Cayuse suite via a file feed from UOG HR. The Cayuse Research Suite contains Cayuse S2S, a system-to-system submission module that auto-populates Cayuse data into federal grant proposals. For this reason, we need all user’s legal names to populate Cayuse user profiles.
What are the Principal Investigator's Responsibilities?
Please be responsive to your sponsored programs staff. They are essential partners
working with you under the pressure of deadlines to submit competitive, strong proposals
and to have them favorably reviewed and awarded.
The PI is the individual with primary responsibility for:
- The scientific integrity and management of the project.
- The financial management of project funds.
- Adherence to all university policies.
- Adherence to externally-imposed sponsor terms and conditions including reporting and
record keeping requirements contained in the award document.
- The award document is the funding agency’s official obligation of funds for a project. Many awards cover a multi-year project period made up of several shorter (usually 12-month) budget periods. Funds often are awarded in budget period installments.
Proposal Stage:
- Confirm you are an eligible investigator according to sponsor guidelines.
- Prepare the Scope of Work.
- Prepare the Budget and Budget Justification or provide all necessary details to your sponsored programs staff.
- Prepare non-administrative proposal documents.
- Confirm that required approvals are in place or that all necessary steps to get them are complete (e.g., IACUC for animal studies; IRB for human subjects; hazardous materials; export controls; financial Conflict of Interest documents).
- During proposal routing, certify the Proposal Form in Cayuse Sponsored Projects.
What does the PI certify?
By certifying the Cayuse Proposal Form, the Principal Investigator and other named members of the research team (e.g., Co-PIs) certify all of the following:
- That the information submitted within the proposal/application is true, complete, and accurate to the best of their knowledge;
- That they will comply with sponsor and University policies and regulations;
- That the named members of the research team (e.g., PI and Co-PIs) listed on the project are aware that their names have been included in the proposal and that each is willing to provide support to the project.
Award Stage
- If a Notice of Award (NOA) is received, immediately forward a copy to your sponsored programs staff member along with your Cayuse Sponsored Programs proposal number. They will initiate an award routing and link it to your proposal.
- Review the requirements and restrictions in the contract or grant award agreement.
- If any terms or conditions are unclear, it is the PI’s responsibility to contact Central Sponsored Programs Administration’s Contracting Officer for clarification and guidance.
- Notify Central Sponsored Programs Administration’s Contracting Officer of any problematic
terms or conditions.
- Ensure the Scope of Work in the agreement is accurate.
- Ensure the deliverables are acceptable.
- If the terms of an individual award are more strict than federal guidelines and University
policy, the terms of the award take precedence.
- For example, travel expenses are allowable under federal and University policy, but may be specifically excluded or limited by your specific award.
- Upon receipt of the fully executed award, make note of important conditions including,
but not limited to:
- Reporting deadlines
- Unallowable costs
- Areas that may require prior approval such as re-budgeting or no cost time extensions
- Publications may require sponsor’s review prior to dissemination.
- Work with your sponsored programs staff on the establishment of a specific account (known as fund code) for the project.
- Regularly monitor the award to ensure adherence to award terms and conditions.
- Financial reviews should be performed at least once a month.
- The office of record for expenditures is University Grants and Contracts Financial Administration.
- Financial reviews should be performed at least once a month.
- Principal Investigators and others committing effort must certify their effort after
the effort has been expended.
- Certified effort indicates the actual effort, as a percentage of time, spent on the project.
- Effort reporting ensures that the effort charged or committed to each research award has actually been met.
For more information, please refer to the UOG Research Manual_Updated February 2, 2022.
What are the Responsibilities of the Department Chairs, Directors, and Deans?
By reviewing and approving any proposal intended to be submitted seeking extramural support for projects conducted in their units, the respective Department Chair, Director, and/or Dean verifies the following:
- An individual’s eligibility for Principal Investigator status;
- Verification of the consistency of the proposed project with the educational, research, and/or public service objectives of the organizational unit;
- Determination that the appropriateness and acceptability of faculty/researcher time, space, equipment, and university financial commitments contained in proposals for sponsored projects;
- Ensuring that project scope of work is consistent with internal University policies, with externally imposed sponsor terms and conditions, and with the organizational unit’s educational, training, and/or other objectives; and
- Identifying appropriate funding sources to cover project costs not covered by the project sponsor’s funds or by other funds available to the Principal Investigator.
After verifying the above items, the Department Chair/Director/Dean will approve the
Proposal Form in Cayuse Sponsored Projects, and the proposal will move forward in the routing chain. This process provides the
department chair/director/dean authorization for the University to accept, within
University policies, award(s) that may result from the proposal.
These responsibilities may not be delegated to staff. If the Department Chair/Director/Dean
is unavailable to review and approve proposals, or if the Department Chair/Director/Dean
has a personal financial interest in the proposed sponsor of a project, then another
academic member of the unit should be delegated to do review/approve the proposal.
What are the Sponsored Program Staff Responsibilities?
Before routing for certification/review:
1. Review the list of “Teams” in the Cayuse Sponsored Projects “Routing” tab.
2. Be certain that every necessary unit is listed before routing for review. Failure to include needed units may result in having to reroute for review/approvals.
Keep ahead of the submission deadline:
3. To ensure sufficient time for department, college, and central administration review, route the Proposal Form in Cayuse Sponsored Projects 10 to 14 business days ahead of the sponsor’s deadline.
4. Monitor the routing to ensure no holdups.
Who Do I Contact for Help in Using Cayuse Sponsored Programs?
We know that new systems can be challenging to navigate, and we are here to help!
For sponsored programs staff members, a users’ guide is available online at the Cayuse Community website https://support.cayuse.com/.
Additionally, while in Cayuse Sponsored Projects, you may notice an blue question
mark in the bottom right corner. This is Cayuse’s "Help Center" tool, and it can be
very helpful with basic navigation in Cayuse Sponsored Projects. However, please know
that instructions in this help tool are not specific to UOG.
For technical assistance using the system, first contact Office of Research and Sponsored
Programs administration at orsp@triton.uog.edu or 671-735-2989, M-F from 8:00am to 5:00pm ChST except holidays.
Additional support is available on the Cayuse website at http://support.cayuse.com.
Frequently asked Questions - @ Human Ethics (IRB)
What is Cayuse Human Ethics (IRB)?
Can someone else submit an IRB on PI's behalf?
A. Yes, you can. When the person assisting the PI submits an IRB, they will automatically be listed as the Primary Contact. They can then choose the PI for the study and attach or upload pdf forms on PI's behalf. This does not work on Legacy submissions or any submissions prior to Cayuse.
What document type is required for submisson?
All documents must be in PDF format. All other formats will be returned for resubmission.
Who has access to Cayuse IRB?
Do you need CITI training?
News & Announcements
The University of Guam (UOG) is recruiting for the NSF Navigating Home Fellowship, a year-long program offering research, mentorship, and relocation support for off-island graduate students ready to return home and contribute to Guam's workforce.
University of Guam graduate students spotlight groundbreaking coral reef research at the NSF EPSCoR National Conference, contributing to restoration and climate resilience efforts while representing Guam's scientific innovation.
The Research Corporation of the University of Guam started in 2014 with two employees and a vision of streamlining grant management at the university.
The University of Guam continues its tradition of sending a record number of delegates representing the island's diverse communities to the 2024 Society for Advancement of Chicanos/Hispanics and Native Americans in Science (SACNAS) National Diversity in STEM (NDiSTEM) Conference.
The University of Guam is now accepting applications for its paid Student Research Experience (SRE) program for undergraduate students for the 2025 term. This year-long research internship offers hands-on lab experience, faculty mentoring, and a monthly stipend of $500. Interested students can apply by October 31, 2024, to gain valuable experience in STEM fields under the guidance of distinguished mentors.
Research Participation Opportunities
UOG and GCC students and recent graduates are invited to take a survey related to mental health during the pandemic.
CHamoru and Filipino breast cancer survivors are invited to participate in a focus group starting Saturday.
Incentives of up to $75 are available for volunteers in the UOG RADx-UP: Protecting Life Project.
Families are being sought to participate in a UOG research study on heart health and diabetes in Guam.
Research Opportunities
Research Funding Opportunities
The U54 Pacific Island Partnership for Cancer Health Equity (PIPCHE) announces that funding is available for new Pre-Pilot research projects designed to address significant cancer health disparities among Pacific Islanders.
Researchers within Micronesia are encouraged to submit their proposals by July 8.
The U54 Pacific Island Partnership for Cancer Health Equity (PIPCHE) announces funding available for new pilot and/or pre-pilot research projects.
The NASA Guam EPSCoR is seeking applications from UOG faculty for seed grant proposals
Faculty members: Apply by Feb. 15 for seed funding to support your research!
Presentation/Publication Opportunities
The journal is seeking scholarly papers that share innovative research or challenge existing perspectives in the liberal arts and social sciences.
The UOG CNAS STEM Conference abstract deadline will be extended to Friday, March 11.
Scholars, artists, and students engaged in scholarly and creative work in all disciplines are invited to submit abstracts.
Abstracts are due Feb. 15, and the conference will take place virtually from 11 a.m. to 3 p.m. on April 12-15 Hawaii Standard Time.
Student Research Opportunities
Gain valuable experience and mentorship in cancer disparities research with this graduate assistantship.
Gain valuable experience and mentorship in cancer disparities research with this graduate assistantship.
The Japan Issei Project, led by UOG President Emeritus Robert Underwood, will document pre-war Japanese immigrants to Guam.
Participants will receive a $3,000 stipend and comprehensive research training.
Applications for this full-time, paid research opportunity are due April 16.