Branding Tool Kit | Editorial Style Guide

Editorial Style Guide

Editorial Style Guide

Updated 8/2019


In writing and editing materials for public or University-wide dissemination and publication, the University of Guam aims for consistency, accuracy, and professionalism. This objective is best met through adherence to an institution-wide style guide.

Who Should Use This Guide?

This guide is for any employee, department, office, or unit of UOG that is preparing written materials intended for publication and mass consumption.

Which Style Does UOG Follow?

Various style guides exist with specific uses in mind, and UOG does not adopt any one style for all uses but adheres to the following:

  •  Non-scholarly content: Press releases, web content, institutional print or web publications
    Please reference the University of Guam Editorial Style Guide first, followed by the “Associated Press Stylebook” ( for any entries not noted here.
  • Copywriting and promotional content: Advertisements, promotional collateral, solicitation letters, and blog posts
    Please refer to Quicksprout (
  • Scholarly content: Writings and research of graduate students, scholars, and professional writers
    For purposes of citing previously published works in scholarly publishing, UOG recommends “MLA Style Manual and Guide to Scholarly Publishing” (not available in an online format).

    For style matters specific to a discipline, such as medicine, biology, or psychology, please refer to academic style guides written for that discipline.  

How to Use This Style Guide

This style guide is an alphabetical listing of terms for which multiple formats for capitalization, abbreviation, spelling, and usage exist and for which UOG has adopted a preferred format. The entries are specific to higher education, the University of Guam, and the region. It also includes entries for which UOG has adopted a style other than the Associated Press Stylebook.

 Search for individual words/terms or categories in this style guide alphabetically. Examples are given in italics, but that does not mean, in most cases, that italics is used in the actual work.  UOG has adopted the formats listed in bold with further explanation following each entry.

For any term not found in this style guide, please reference the latest edition of the “Associated Press Stylebook” (


academic degrees

The preferred form is to avoid an abbreviation for a degree and instead use a phrase. Use letter abbreviations for degrees, such as Ph.D., only for standalone instances with full names — such as in a list, on a program, or in signage — or when the need to identify many individuals would make using a full degree name for each cumbersome.

Within written content, use the formal degree name (see chart below) or one of the two general usages below. Do not use the word degree after the formal usage.

Also see doctor.


  • [Standalone] Joe Cruz, M.S.
  • Joe Cruz holds a master’s degree in biology.
  • Joe Cruz holds a Master of Science in biology.


  • When using an abbreviation, set the degree abbreviation off with a comma after the name: Joe Cruz, M.S.
  • Use periods in degree abbreviations except BBA, MBA, PMBA, MPA, and DBA. Do not use spaces in abbreviations. See chart below.
  • Use an apostrophe in bachelor’s degree, a master’s, etc., but there is no possessive in associate degree or formal usages, such as Bachelor of Arts.


  • Capitalize formal names of degrees but not general usages (see chart below).
  • Do not capitalize the subject area of a degree, such as psychology, nursing, or education.

Formal Usage

General Usage

Also Acceptable


Associate of Arts

associate degree



Associate of Science



Bachelor of Arts

bachelor’s degree



Bachelor of Business Administration


Bachelor of Science


Doctor of Business Administration

doctoral degree



Doctor of Education


Doctor of Philosophy


Doctor of Psychology


Doctor of Science


Master of Arts

master’s degree



Master of Education


Master of Science


Master of Business Administration

master’s or MBA on second reference


Professional Master of Business Administration

master’s or PMBA on second reference


Master of Public Administration

master’s or MPA on second reference



academic subjects

Do not capitalize academic subjects unless using it as part of a formal degree program.


  • She received a bachelor’s in clinical psychology.
  • The number of students enrolled in the Bachelor of Science in Criminal Justice program has doubled over the past five years.



UOG is accredited by the Western Association of Schools and Colleges Senior College and University Commission. WASC and WSCUC are acceptable on second reference.


The following description may be used to further define the WSCUC: a regional peer-review accrediting agency serving public and private higher education institutions throughout California, Hawaii, and the Pacific. The commission is recognized by the U.S. Department of Education as certifying institutional eligibility for federal funding, including student access to federal financial aid.



For proper names of programs, organizations, and titles that are burdensome to continue writing in full, spell them out in full on first reference followed by their acronym in parentheses and use the acronym on any second references. Do not put an acronym in parentheses following a name if there is no subsequent reference.


Note: News media will omit any acronyms given in parenthesis to save space and will only use acronyms on second reference if the acronym is commonly known, like UOG, but not CLASS. They will opt instead to use a modified term, like the college, on second reference.


alumna/alumnae, alumni/alumnus, alumnum

Use these terms to refer to individuals who have previously attended or graduated from a school, college, or university. Use the appropriate term below:


singular, feminine


plural, feminine


plural, masculine or mixed


singular, masculine


singular, gender neutral



Do not abbreviate. Capitalize only when part of a formal title before a name: Assistant Professor of Philosophy Joe Cruz. Whenever practical, an appositional construction should be used: Joe Cruz, assistant professor of philosophy.



Do not abbreviate. Capitalize only when part of a formal title before a name: Associate Professor of Philosophy Joe Cruz. Whenever practical, an appositional construction should be used: Joe Cruz, associate professor of philosophy.


associate degree

Never associate’s degree. Also see academic degrees.



A noun. Do not use it as a verb.




The degree of bachelor conferred by universities and colleges. Not capitalized. Also see academic degrees.



Capitalize only when an integral part of a proper name.


board of directors, board of trustees

Lowercase when not referring to a proper name.


Board of Regents

Capitalize when used in full. Precede with University of Guam on first reference.



  • The University of Guam Board of Regents met on the matter Tuesday. The board will announce its decision in the coming week.
  • Capitalize the title of Regent when used with a name: Regent Joe Cruz



Never abbreviate the word building. Capitalize the full, official names of buildings, classrooms, dormitories, etc. on first reference, including the word building if it is an integral part of the proper name.


See Appendix C for a complete list of UOG buildings, second-reference abbreviations, year built, and square footage.

chairman, chairwoman, chairperson, chair

Capitalize as a formal title before a name. Do not capitalize as a casual, temporary position: meeting chairman Joe Cruz.


Use chairman or chairwoman as appropriate but chairperson, chair or co-chair if the individual prefers. Use chairperson when the position is referred to generally: The future chairperson will assume the role in September. 



See “CHamoru Words and Phrases” section.


class years

Capitalize official classes, like Class of 2018, but not the 2018 graduating class.


college/school names

Follow the formats below when referring to UOG’s schools and colleges. On first reference in all external communications, preface the name of the college or school with the University of Guam.


First Reference

Second Reference

College of Liberal Arts and Social Sciences


College of Natural & Applied Science


School of Business & Public Administration


School of Education


School of Engineering


School of Health




Do not abbreviate. Capitalize when part of a formal name: Undergraduate Curricula Review Committee, but not in general use: The committee decided not to proceed.


composition titles

In general, put book, report, article, lecture, speech, and study titles in quotation marks. Do not place magazine or newspaper titles in quotes or italics.


Capitalize the principal words, including prepositions and conjunctions of four or more letters. Capitalize articles — the, a, an — or words of fewer than four letters if it is the first or last word in the title.


Also see lectures.

dates and times

  • Always use Arabic figures without st, nd, rd, or th.
  • Capitalize names of months in all uses. When a month is used with a specific date, abbreviate only , Feb., Aug., Sept., Oct., Nov., and Dec.
  • When using only a month and a year, do not separate the year with a comma. The building was last renovated in January 2001.
  • When a phrase refers to a month, date, and year, set off the year with two commas. The grant work began on April 1, 2017, and ended on April 1, 2018.
  • Only include the year when referring to a year other than the current year, unless it is needed to distinguish between multiple years being mentioned or the material is not otherwise dated and will be used in subsequent years.
  • In phrases with a time, date, and location, mention them in that order. The workshop will be held at 3 p.m. on April 1 in Room 101.
  • Use the day of the week in place of the date only within seven days before or after the current date and only if the material is being used for just that week. Do not replace the date with the day of week if the materials could still be referenced after that week. Do not abbreviate days of the week.
  • Format times using lowercase letters separated with periods, such as 1 p.m. Use noon instead of 12 p.m.



Capitalize when used as a formal title before a name: Dean Jane Cruz, Deans Jane and Tom Cruz. Lowercase in other uses: Jane Cruz, dean of the college; the dean.                     


Dean’s Circle

Official name of the 35 former faculty houses located across the Tan Lam Pek Kim English & Communication Building.


dean's list

Lowercase in all uses: He is on the dean’s list. She is a dean’s list student.


division, department, and office names at UOG

Below are the official names of the administrative offices, auxiliary services, departments, divisions, and research and service centers at UOG. All of the below should be preceded with University of Guam when written for external communication materials or otherwise for clarification.


Administrative Offices

Office of the President

                        University Marketing & Communications Office

Office of Development & Alumni Affairs

Office of the Chief Planning Officer

                        Office of the Legal Counsel

Office of Research & Sponsored Programs (ORSP on second reference)

Office of the Senior Vice President / Office of Academic & Student Affairs

Office of Academic Excellence

Office of Enrollment Management & Student Success (EMSS on second reference)

Admissions & Records Office

Residence Halls Office

Financial Aid Office

Office of Institutional Effectiveness

Office of the Vice President / Office of Administration & Finance

Budget & Administrative Process Office

                        Comptroller’s Office

Human Resources Office (HRO on second reference)

Office of Information Technology (OIT on second reference)


Auxiliary Services

Post Office

Triton Store



            Computer Center

Professional & International Programs (PIP on second reference)

Triton Athletics

            University of Guam Press

University Libraries


Academic Divisions

Division of Mathematics & Computer Science

            Division of Natural Sciences

            Division of Agriculture & Consumer Sciences (Division of Agriculture & Life Sciences)

            Pre-Engineering Science Program

            Army Reserve Officers’ Training Corps (Army ROTC on second reference)

            Division of Communication & Fine Arts

            Division of English & Applied Linguistics

            Division of Humanities

            Division of Social & Behavioral Sciences

            Foundations, Educational Research, & Human Studies

Office of Graduate Studies

            Teacher Education & Public Service

            TRiO Programs

Micronesian Language Institute


Research, Outreach, and Sponsored Programs

Cancer Research Center

            Center for Island Sustainability

Center for Excellence in Developmental Disabilities Education, Research, & Service (Guam CEDDERS on second reference)

Experimental Program to Stimulate Competitive Research (EPSCoR on second reference)

Marine Laboratory (Marine Lab on second reference)

            Richard F. Taitano Micronesian Area Research Center (MARC on second reference)

Robert F. Kennedy Memorial Library

Sea Grant

            Water & Environmental Research Institute (WERI on second reference)

            Western Pacific Tropical Research Center (WPTRC on second reference)

Guam Procurement Technical Assistance Center (Guam PTAC on second reference)

Pacific Islands Small Business Development Center Network (PSBDCN on second reference)

            Cooperative Extension & Outreach (C-E&O on second reference)

            Isla Center for the Arts

            Isa Psychological Services Center

            Violence Against Women Prevention Program (VAWPP on second reference)

            I Pinangon Suicide Prevention Program


            Affiliated Organizations

University of Guam Alumni Association

Research Corporation of the University of Guam (RCUOG on second reference)
University of Guam Endowment Foundation



Use lowercase except for words that are proper nouns or adjectives: the department of history, the history department, the department of English, the English department, or when department is part of the official and formal name: Triton Athletics Department.



Use lowercase except for words that are proper nouns or adjectives: the division of history, the history division, the division of English, the English division, or when division is part of the official and formal name: University of Guam Division of English & Applied Linguistics.



The public most commonly identifies Dr. with physicians, so to avoid confusion when referring to someone who holds a non-medical doctorate, only use Dr. if the context makes clear that the doctorate is in a field other than medicine. Otherwise, use a phrase with the term doctorate instead.



  • Joe Cruz spoke highly of his philosophy students at the ceremony.
  • Mary Santos, who holds a doctorate in clinical psychology, said the research results will be beneficial to the community.


Do not use both Dr. before a name and the abbreviation Ph.D. after the name.


Also see academic degrees.

Ed.D. Doctor of Education. Also see academic degrees.

emerita/emeritae, emeritus/emeriti

These terms often are added to formal titles to denote that individuals who have been granted the title after retirement. When used, place the term after the formal title, in keeping with the general practice of academic institutions: President Emeritus Harold Allen or Jane Cruz, professor emerita of history.


Plural forms are emeritae (feminine) and emeriti (masculine, or mixed).

fañomnåkan See semester names and “CHamoru Words and Phrases” section.


fanuchånan See semester names and “CHamoru Words and Phrases” section.


finakpo’ See semester names and “CHamoru Words and Phrases” section.


foreign words

Place any foreign language words in italics, including CHamoru words. However, it is not necessary to do so for CHamoru and foreign words that have entered the local vernacular or have been commonly accepted in the English language, such as Håfa Adai, bon voyage, or versus. Also see the “CHamoru Words and Phrases” section.


fraternal organizations and service clubs

Capitalize the proper names: American Legion, Lions Club, Rotary Club. Also capitalize words describing membership: He is a Legionnaire, a Lion, a Rotarian.


freshman, freshmen

Freshman is a singular noun or adjective: a college freshman, the freshman class. Freshmen is a plural noun: The freshmen assembled quietly.


Acceptable in all references for grade-point average.


graduation class See class years.




  • Only capitalize the first word, proper nouns, and the first word after a colon.
  • Use numerals for all numbers except in casual uses:
  • Use single quotes in place of quotation marks.
  • Also see Appendix B – “How to Write a Press Release.”


honorary degrees

  • All references to honorary degrees should specify that the degree was honorary.
  • Do not use before the name of an individual whose only doctorate is honorary.




  • Capitalize island or islands as part of a proper name: Northern Mariana Islands, Hawaiian Islands.
  • Lowercase island and islands when they stand alone or when the reference is to the islands in a given area: the Pacific islands.
  • Lowercase all island of constructions: the island of Pohnpei, the islands of Micronesia.


job descriptions

A job description differs from a person’s title in that it defines a person’s occupation without denoting scope of authority, professional activity, or academic activity. Job descriptions should always be lowercase: horticulturist, sociologist, economist, teacher. Also see titles.


When referring to lecture titles, capitalize the principal words, including prepositions and conjunctions of four or more letters, and use quotation marks: Award-winning poet Craig Santos Perez will perform poetry related to Pacific politics at his “Ocean is our Blood” lecture on May 9. Also see composition titles.

Master of Business Administration

No apostrophe. MBA acceptable on second reference. Also acceptable to say master’s in business administration.


media release

See press release.



See dates.

office names at UOG See department, division, and office names at UOG.

Ph.D., Ph.D.s

See academic degrees and doctor.


photo captions

  • Captions should briefly explain who, what, when, and where and be written in present tense. When and where should be given in the order: time (if necessary), date, place.
  • Any photos sent to the media must include names and titles. Always name people in the photo from left to right. If there are two rows of people, start with the back row first: (Back row, from left) Full name, title, organization; next name, title, organization; and last person, title, organization.
  • Photos going to the media should also include a photo credit: Photo courtesy of the University of Guam.
  • Also see Appendix B – “How to Write a Press Release.”


press release

A press release, news release, media release, press statement, or video release is a written or recorded communication sent to the news media for the purpose of announcing something newsworthy. Official UOG press releases are distributed via the University Marketing & Communications department under the Office of the President.


Also see Appendix B – “How to Write a Press Release.”


See “Punctuation” section on page 16.


Acceptable format on first reference for question and answer.


school names See college/school names.


semester names

UOG uses the following CHamoru season names to define the semesters as opposed to using fall, spring, and summer. Capitalize these names only when used with a specific year.


August to December


January to May

finakpo’ 1, 2, 3

Formerly summer sessions A, B, C


Formerly fall intersession


  • The registration deadline for the fañomnåkan semester is Aug. 1.
  • Preparations for Fanuchånan 2019 are underway.


Also see the “CHamoru Words and Phrases” section.


syllabus (singular); syllabi or syllabuses (plural)


CHamoru for “in-between.” Formerly Fall Intersession. Also see the “CHamoru Words and Phrases” section.



See dates and times.



A formal title denotes a scope of authority, professional activity, or academic activity.

  • Capitalization: Capitalize a person’s title when it is placed before a name or when the title follows a name in a list. Do not capitalize titles when no name is given.
    • President Thomas W. Krise welcomed the new faculty members.
    • Thomas Krise, president of the University of Guam, welcomed the new faculty members.
    • [list] Thomas W. Krise, Ph.D., President of the University of Guam
    • The new faculty orientation included presentations by the president and senior vice president.
  • Long titles: Separate a long title from a name with a construction that requires a comma.
  • Anita Borja Enriquez, senior vice president of academic and student affairs, …
  • The senior vice president of academic and student affairs, Anita Borja Enriquez, …
  • Senior Vice President Anita Borja Enriquez of the Office of Student & Academic Affairs …
  • Courtesy titles: Avoid Mr. and Mrs. in general, except when addressing someone in written communication or if used in a direct quote.
  • Second reference: On second reference, only use the person’s last name. Do not precede with Dr., Mr., Mrs., or any other courtesy title.  
  • Internal vs. external communications: In materials distributed outside of UOG, be sure to include University of Guam and the appropriate school, college, department, or unit. As this makes for a long title, opt for a construction where the title is given after the name and set off by commas.
  • [internal] Jane Cruz, dean of the School of Education, …
  • [external] Jane Cruz, dean of the School of Education at the University of Guam, …
  • Legislative titles: Abbreviate legislative titles, such as , Lt. Gov., Sen., and Rep., before a name and use on first reference only.
  • Academic titles: See academic degrees and doctor.
  • Also see job descriptions.

University of Guam

UOG acceptable on second reference. Never UG or UoG. When referring to the University of Guam on second reference, it is acceptable to use University capitalized. Do not capitalize university in general references.



  • The University of Guam Marine Laboratory is one of several research units at the University.
  • Students can study abroad at other universities.





Use the ampersand when it is part of a company’s or department’s formal name, such as the School of Business & Public Administration. It should not otherwise be used in place of and.



Refer to the Associated Press Stylebook for usage of the comma except for using a comma in a series.

This Editorial Style Guide uses the Oxford comma — a comma placed immediately before the coordinating conjunction in a series of three of more items. If the last item has a conjunction itself, do not break the item with the Oxford comma.


The flag is red, white, and blue.

I had orange juice, toast, and ham and eggs.


quotation marks

  • When quoting a person’s words, place only their exact words in quotes: A speculator said the practice is “too conservative for inflationary times.”
  • A person’s quote should be its own paragraph with quotation marks at the beginning and end.
  • Ending punctuation, including periods, commas, and question marks go within quotation marks when they apply to the quoted material. They go outside when they apply to the whole sentence. No comma or period is necessary outside of quotation marks if the quote ends with a question mark.
    • She said the project had “an incredible outcome.”
    • “You’re right,” he said.
    • How often have we heard “a penny saved is a penny earned”?
    • She said, “How could we have asked for a better outcome?”
  • Use single quotation marks for quotes within quotes: Smith said, “She told me, ‘I wish I had attended UOG.’”



  • Use a single space after the period at the end of a sentence.
  • Do not put a space between initials: S. Lewis.


Both English and CHamoru are official languages in Guam. All Government of Guam agencies are encouraged to use CHamoru. The University of Guam endeavors to support official uses through phrases and salutations that have already become part of the UOG experience. In this effort, the University adheres to spelling and usage conventions developed by the Kumision I Fino’ CHamoru. The University is entitled to appoint two members of the nine-member Kumision.


“Biba UOG!” – A common exclamation to celebrate our University that means, “Long live UOG!”


CHamoruCHamoru is the official spelling, according to Guam Public Law 33-236 and the Kumision I Fino’ CHamoru. When used in English, it is pluralized in accordance with common English practices as in CHamorus but not ManCHamoru or CHamoru siha.


fanuchånan – Rainy season / “a time for wet” / Formerly called fall semester – The rainy season of Guam typically runs from June to December. Also see semester names entry.


fañomnåkan – Dry season / “a time for sunshine” / Formerly called spring semester – The dry season of Guam typically from January to May/June. Also see semester names entry.


finakpo’ – “the conclusion” / Formerly called summer sessions (A, B, C). Also see semester names entry.


Guåhan – Guam


tinalo’ – “In-between” / Formerly called fall intersession. Also see semester names entry.


Unibetsedåt Guåhan - University of Guam





“Adios” – Goodbye


“Buenas dihas” – Good Morning


“Buenas tåtdes” – Good afternoon


“Buenas noches” – Good evening


Buenas yan Håfa Adai” – formal greeting


“Håfa adai” – Cordial, informal greeting


“Si Yu’os Ma’åse” – Literally, God is Merciful / Thank You


“Saina Ma’åse” – The Elder is Merciful / Thank You


Please use the following guidelines when drafting official University of Guam press releases. Individual departments and units of UOG must submit all press releases to the University Marketing & Communications Office to be disseminated.




Length: Aim to make headlines no longer than one line.


Capitalization: Capitalize only the first letter, proper nouns, and the first letter of a word following a colon. 


Tense: Use present tense, even if the event is over.

Pohnpei nurses train in Guam under UOG School of Nursing


Headline content: A headline should not be simply that a meeting, event, or trip took place. Rather, highlight the most impactful outcome of the meeting, event, or trip.

UOG builds regional ties, represents Guam at Jeju Forum


Word choice: Replace lackluster words with words that create a better visual in the reader’s mind. It is also beneficial to consider search-engine optimization and use words that the people you want to read this news would think to type in a search engine.


Using names: Do not use names of people, programs, or events in the headline unless the name is widely recognizable. Rather than GENE-ius program back for a second year at UOG, clarify what the program is for those who don’t know: Children’s science program back for a second year at UOG.


Using numbers: Numbers in headlines help grab the attention of news editors and readers. All numbers in headline can be written as numerals, except when referred to generally: Hundreds pack stands for UOG’s first basketball match.


Using quotes in headlines: It can be impactful to use part of a quote in a headline. Quotes in headlines use only single, rather than double, quotation marks.

Theatre students give ‘epic’ opening-night performance





Is it newsworthy?

The values that generally define newsworthiness in journalism are:

  • timeliness/currency
  • proximity/close to home
  • broad appeal/broad impact
  • human interest/emotional
  • conflict/controversy
  • unexpected/unusual
  • people of prominence/notoriety

If your story doesn’t fall into one of these categories, try telling it from an angle that does.


Lead paragraph: Tell the who, what, when, where, and why. Be sure the when is written in the order: time, date, place. If answering why seems obvious, answer instead why it matters or what is unique about it?


Body content: Deliver the content in the order that you would deliver it in conversation with someone who was asking the logical next question. Reread your intro with the who, what, when, where, and why and ask yourself what the average person would want to know next.

You don’t have to include all of the information you have on the story. Less is more, and quality is preferred over quantity. If you have additional information that the average person wouldn’t ask about or find meaningful, leave it out.

If an organization or program mentioned in the release cannot be explained succinctly in the body copy, save the information for an “About” section at the bottom.



Who to quote: Quote the lead person in charge or involved near the beginning of the release. You can include subsequent quotes from others involved later on. It’s also impactful to include a quote from someone the news affected.


What to quote: Do not quote basic information, such as, “The event will take place on Saturday.” Quote information that expresses opinion or emotion, such as, “Saturday’s event was incredible — our best one yet.”


How to quote: Quotes should always be verbatim, or if you make adjustments to make it more clear, always get approval from the person on the exact quote you will use.


Opinion: Do not use opinionated verbiage, like much-needed, valuable, or impressive unless used in a quote.


Statistics: Data and statistics often make a story newsworthy and in other cases help validate the news. If the story itself isn’t on new data, consider including numbers where it helps validate the story, like the number of people or the percentage change from previous year. Be sure to include a source for any statistics.


Photos and photo captions: Photos should be high-resolution (at least 300 dpi or at least 1 MB in size) for print media to be able to use them.

Any photos sent to the media must include names and titles. Always name people in the photo from left to right. If there are two rows of people, start with the back row first: (Back row, from left) Full name, title, organization; next name, title, organization; and last person, title, organization.

Photos going to the media should also include a photo credit: Photo courtesy of the University of Guam.




__ Date

__ Point of contact

__ Newsworthy headline in present tense

__ Intro with who, what, when, where, and why (or why it matters or why it’s   


__ At least one quote expressing opinion from the lead person or someone who

     is affected 
__ Length: approximately 300-500 words

__ Verify accuracy of any facts or statistics

__ Verify spellings of names and other proper nouns

__ Verify people’s titles

__ No opinionated words outside of quotes

__ Acronyms spelled out on first reference

__ Photo included with appropriate file name

__ Photo caption included

__ Double-check the photo caption names everyone in the photo

__ jpg of any relevant logo

__ Photo credit




News Releases, Public Announcements, and Internal Announcements

All official news releases, public announcements, and internal announcements should be reviewed and disseminated by the Office of University Marketing & Communications (IMC) or its designee.


NOTE: Only individuals authorized and designated by IMC may send out press releases and announcements to the media and other outlets on behalf of UOG.


Requests for release of information should first be submitted to the appropriate college dean or unit director or designee. The dean, director, or designee may then submit a request to IMC to write and/or disseminate a news release or announcement to the UOG Community and/or the local, national, and international news media.


Departments or units drafting the release or announcement themselves before submitting it to IMC should consult the official Editorial Style Guide for information on how to prepare press releases and proper formatting, names, and spellings for content specific to the University.


After IMC determines that the information fits the University’s mission, reviews it for accuracy, timeliness, and suitability for its intended audiences, and makes necessary edits, IMC shall disseminate the requested communication in the proper format to its constituents and/or all appropriate news media within one week of receipt of the information. IMC will send an acknowledgment copy of the release or communication to the requesting individual(s).


Actual publication or broadcast of releases cannot be guaranteed since such placement depends on the professional judgment of the appropriate media editor.


The University will not be responsible for unauthorized news items, announcements, or advertisements in the public media.


  • Press Release Template (Word Document)
Content coming soon. 


For assistance or more information about the UOG Editorial Style Guide, contact